Office of the Chief Examiner

Your role

Representing a client before the Chief Examiner.

Where a person (a ‘witness’) attends before the Chief Examiner to give evidence, produce a document or other thing, or both – the Chief Examiner may regulate the conduct of proceedings as they think fit.

The Chief Examiner is committed to ensuring that examinations are conducted fairly and efficiently, for the purposes of the Major Crime (Investigative Powers) Act 2004 (Vic). Legal representatives play an important role in that process.

Leave to appear

A person is entitled to be represented by a qualified legal practitioner at their examination. Generally, the Chief Examiner will permit a legal practitioner of the witness’s choice to be present.

When you attend an examination with your client, you must seek the Chief Examiner’s leave to appear. It is an offence for a person, including a legal practitioner representing the witness, to be present at an examination unless authorised by the Chief Examiner.

In some circumstances, the Chief Examiner may not authorise you to be present – for example, where there is a conflict of interest, or where the Chief Examiner is of the view that it may prejudice the investigation.

Legal representatives should contact the Office of Chief Examiner before attending with their client for an examination to advise that they intend to seek leave to appear.

Giving advice and raising objections

As the witness’s legal representative, you may:

  • advise your client before, during and after the examination
  • apply to the Chief Examiner for an adjournment during the examination, for the purposes of giving advice
  • object to the giving of evidence or the production of documents or things that would disclose matters to which legal professional privilege applies
  • make submissions on matters relating to the safety of any person, or the fair trial of a person who has been or may be charged with an offence
  • question your client at the conclusion of the examination, where permitted by the Chief Examiner, in relation to issues that seek to amplify, clarify, explain away or qualify matters that arose during the examination

The Chief Examiner is not bound by the rules of evidence. It will generally be inappropriate for a legal representative to object to questioning that is relevant to the subject-matter of the investigation. Inappropriate objections may amount to an interference with the investigative process.

Taking notes

You may take notes of your client’s examination. However, you may be required, at the end of each day of the examination, to choose to either have your notes:

  • sealed in a confidential envelope and retained at the Office of Chief Examiner for you to access in future, or
  • securely destroyed

This is generally required to ensure the confidentiality of an examination where the Chief Examiner has given a non-publication direction.

Contact

You should contact the Office of Chief Examiner on the number or email address listed on this page.

You should not refer to your client by name in any written communications with our office. Instead, you may refer to the date of the examination, your client’s initials, or a reference number if you have one.

If you are contacting the Office of Chief Examiner to seek access to a confidential document such as your notes or a transcript of an examination, your request is best made in writing.

Reviewed 30 August 2021